Terms & Conditions Of Hire

1. Definitions
a) The premises for the purposes of these Terms and Conditions refer to Rooms 1.1, 1.2, 1.3, 1.4, 1.5, 1.6 1.7 and the 1st Floor Roof Terrace.
b) A week is defined for these purposes as being a calendar week and not five working days.

2. Use of Premises
The General Council of the Bar reserves the right to refuse any booking at its discretion.

3. The Client
The Client is the person who confirms the booking in writing and who is, therefore, ultimately responsible for the payment of all charges incurred.

4. Terms of Payment
All reservations must be confirmed in writing.

Deposits
25% of the estimated function value is required upon confirmation.

All accounts are due for settlement 28 days from the date of the final invoice.

Failure to comply with the above deposit schedule may result in a reservation being cancelled.

5. Cancellation
Any notice of cancellations must be made in writing to the Assistant Office Manager and arrive prior to the date of the function. Once a booking has been confirmed in writing the General Council of the Bar reserves the right to impose cancellation charges as follows:

a) Cancellation by the Client
In the event that you cancel your event with the General Council of the Bar after acceptance of this booking by the General Council of the Bar, a cancellation fee may be charged and is payable on demand. The fee is calculated from the anticipated total function cost as detailed in the Final Estimate provided by the General Council of the Bar, and then by taking the following percentages of such resultant figure, having subtracted the deposit.
Cancellation between six months and one month prior to the function: 0% of Est.
Cancellation within seven days to one month: 25% of Est.
Cancellation within less than seven days: 50% of Est.

Should we receive another booking for the date after cancellation by the client, all or a portion of the advance deposit and cancellation fee may be refunded to the client at the absolute discretion of the General Council of the Bar.

b) Cancellation by the General Council of the Bar
The General Council of the Bar reserves the right to cancel the booking or reservation in the event of the client failing to perform any of the obligations contained within this contract of terms and conditions.

If for any reason beyond its control, but not limited to strike, labour dispute, accident, act of war, act of God, fire, flood or other emergency condition, the General Council of the Bar is unable to perform its obligation under this Agreement, such non-performance is excused and the General Council of the Bar may terminate this Agreement without further liability of any nature, upon return of the customer's deposit. In no event shall the General Council of the Bar be liable for consequential damages of any nature for any reason whatsoever.

6. Final Numbers
If catering has been organised by the General Council of the Bar on behalf of the client, then the client agrees to confirm to the Assistant Office Manager in writing (by post or email) the final numbers attending by no later than midday five working days prior to the function date.

If numbers are not confirmed by this time the General Council of the Bar reserves the right to charge the original estimate of numbers attending as printed on the latest catering estimate sent to the client, or the actual numbers attending, whichever is higher. It is not always possible to cater for an unexpected increase in the numbers of guests attending at short notice.

7. Damage to the General Council of the Bar's Property & Items Not Permitted on the Premises
a) The client shall take all reasonable precautions to ensure that no damage occurs to the property of The General Council of the Bar or its employees. In the event of any damage occurring, the General Council of the Bar reserves the right to render the client liable for the replacement or repair of any or all property damaged.
b) In the event of any members of staff being injured by the client or anyone attending the function the client shall be liable for any claims arising therein.
c) The client shall ensure that nothing is fixed to the floors, walls, ceilings or any other interior or exterior of the premises by means of nails, screws, drawing pins or any other means unless agreed in writing by the General Council of the Bar prior to the function.

8. Contractor's Equipment
The General Council of the Bar cannot accept responsibility for any equipment, provided by, for, or on behalf of the client, left unattended prior to, during or after the function.

9. Insurance of Client's Property
The client acknowledges that any such objects, equipment, furniture, stock, or other property of any sort will remain under the control and care of the client and that the client is in the best position to insure such property and accordingly it is reasonable for the General Council of the Bar to exclude liability for such property to the extent excluded hereby.

10. Conduct
The client shall ensure that the function is conducted in an orderly fashion without causing a nuisance and in full compliance with the directives and requirements of the Management of the General Council of the Bar and with all applicable laws ordinances and regulations.

11. Rights to Exclude or Eject Persons
The General Council of the Bar reserves the right to exclude or eject, as it thinks fit and reasonable, any persons from the premises whom it shall consider objectionable (including any engaged by the client to provide entertainment or perform any other duties at the function) and the client will be liable for any liability.

12. Food and Beverages
The client will ensure that any food and beverages of any kind that are to be brought onto the premises by the client or the client's guests, invitees or any other person attending the function, is previously advised to the General Council of the Bar.

13. Loss and Damage
By acceptance of these terms and conditions, the client indemnifies the premises against any loss, claim, damage, costs or expenses suffered by or made against them however and by whomsoever caused (including but not limited to the negligence of the organiser, his servants or agents) arising from the event subject only to the extent to which such loss, claim, damage, costs or expenses arise wholly or in part from negligence on the part of the venue.

14. Data Protection Act
Your details will be held by the General Council of the Bar on its computer database for use by its Administration Department for maintaining proper records and for marketing purposes. It will not be passed on to any third parties.

December 2013